Manage every dollar. Control every outcome.

Absolutely. Crafty provides granular spend visibility down to category, subcategory, and individual product levels, enabling precise optimization of your program. Here’s how we deliver that:

Category Spend Reports: Track macro-level trends (e.g., snacks, drinks, coffee, perishables, supplies) and identify shifts in spend to align with employee preferences.

Subcategory Reports: Dive deeper into subcategories (e.g., Protein Drinks, Kombucha, Trail Mix, Cold Brew) to reallocate spend toward high-usage items. Seasonal or regional consumption trends can also be surfaced here.

Product Performance Reports: Real-time tracking highlights fast vs. slow movers. AI-powered recommendations suggest better-performing alternatives, ensuring your dollars go to the most popular and valued products.

We build pantry budgets to align directly with the employee experience you want to deliver. Our tried-and-true Build-It-Up method has been proven to boost cost predictability, optimize spend, and strengthen employee satisfaction. Here’s what we take into account to calculate your budget:

Cost per person per day: Start with the experience you want to deliver. For example, two craft coffees, one piece of fruit, one premium beverage, one premium snack, and one basic snack per employee. Crafty provides benchmark dollar amounts based on real client data to set the right tier.


Average Headcount: Forecast expected in-office attendance by day, factoring hybrid patterns and peak office days to avoid under- or overstocking.


Working Days: Multiply by the number of office days per month, adjusting for holidays, events, and seasonal fluctuations.


Total Budget: Cost per person per day × average headcount × working days = your total budget


Build Your Variety: Your total budget determines the amount of variety within your product set you can have. Crafty’s experts work with you to determine the right mix based on each office's priorities. 


Break It Down: Translate your total budget into a monthly and per-order spend target (Budget ÷ 12 Months ÷ Delivery Days per Month). This ensures your team can track spend in real time and adjust proactively before issues arise.

Crafty uses a proactive, technology-enabled approach to ensure pantry programs stay on budget without sacrificing the employee experience. The Crafty Platform makes budget targets visible at every point of decision, and our team actively monitors and adjusts based on real-time data.


Budget Targets at the Point of Decision: Each order spend target is broken down and surfaced directly within the Crafty Platform. As your team takes inventory and places orders, they see exactly how much they can spend to stay aligned with that order target.

Real-Time Notifications: Automated notifications, both within the app and via email alerts, flag when spend trends above targets. This allows both Crafty and client teams to take immediate action—adjusting product selections or delivery cadence before overspending occurs.


Merchandising Tactics to Control Consumption: Our experts apply behavioral science to influence consumption patterns, which directly controls spend. Tactics include placing budget-friendly items at eye level, timing restocks to pace high-cost items, and using visual merchandising to create a “full pantry” look without overstocking.

Crafty delivers full financial transparency through the Crafty Platform, our proprietary program management system purpose-built for workplace pantries. This platform centralizes all spend, inventory, and consumption data in real time, giving you complete control and visibility over budget performance. Here are the tools and strategies that make our platform click:

We set budgets: Your program begins with clear budget targets aligned to your goals, broken down to the location and order to ensure ultimate accountability. 


We make those targets visible at every level: The Crafty Platform embeds these targets into daily decision points, from macro-level spend across all locations to micro-level order targets at each pantry, so nothing slips through the cracks.


We flag when those targets go over: Automated alerts within our platform and via email notify both your team and ours the moment spend trends above target, allowing quick course corrections before overages accumulate.


We make reports easily exportable: All spend, consumption, and performance data is updated in real time and can be exported instantly in .xlsx or .pdf format, making it easy to share, reconcile, and forecast.